Finance&Accounting

Treasury and administrative procedures

Some topics needing details:

• Who does bookkeeping (Donna Cregar) and accounting (Kathryn Kelly), both in Las Vegas

• Where is the money?  COPA has at least three bank accounts: Stock Ysards Bank, Wells Fargo, and a European bank account

• Periodic financial reports: Donna prepares a set of spreadsheets with financial details, such as balance sheet, income & expenses for COPA overall, income & expenses by class code

• Class codes used within COPA: the Quickbooks financial system tracks all transactions with a class code, which COPA assigns for various program activities:
  • Corporate
  • COPA Safety Programs
  • Migration
  • International Events
  • Regional Events

• Who has financial authorization?
  • Stock Yards Bank: Donna Cregar
  • Wells Fargo Bank: Donna Cregar, Stuart Rosenberg (?)
  • European bank account: Timm Preusser, Stuart Rosenberg
  • COPA Credit cards: Donna Cregar, Rick Beach, Sherri Taylor, Andrew Niemyer.

• Online access to financial information (account login info kept confidential, authorized access can be arranged through Donna Cregar):
  • Stock Yards Bank:  http://www.syb.com
  • COPA credit cards: https://www.directcardaccess.com/IBWS/Redirector.do
  • European bank account:  http://www.hypovereinsbank.de/portal?view=/privatkunden/home.jsp