CPPP Registration

CPPP uses Regonline to register participants for each weekend event at each location.

Establishing a new weekend event

1. Select Events; click on Add Event; choose Create from Template.  Choose the CPPP Parent Event from list of selections.
2. Set dates, typically Friday at 6pm to Sunday 3pm
3. Edit registration form
4. On Registration Form Pages, on Start tab, update the following
   
   1. Change Event Title, note if a Simtrain location then add "+Sim" to title
   2. Update URL, convention is cppp_xxxyy, where xxx is airport identifier and yy is year
   3. Update location info with main location of event (airport usually)
   4. Check limits on flight registration, sometimes 40, sometimes 20, sometimes in between
   5. Check on prices, as of 2011 $1000 for flight, $400 for ground, $100 for non-owner CFI
5. On Personal Information tab,
   
   1. Check custom fields, recently added AC Autopilot; sometimes need to add new configurations to choices
6. On Agenda tab
   1. Check Simrequest items are visible for this event; if not a Simtrain event, then Admin Only; if a Simtrain event (Las Vegas, Atlanta, Minneapolis), then Sim Request visible to Flight, Ground, Non-owner CFI; Sim Request (flight) visible to Flight; Sim Request (ground) visible to Ground, Non-Owner CFI
7. On Event Website tab
   
   1. On Hotel, Airport & Travel tab, update Hotel information with name, address, phone number and if available, an online registration link, for example "Reserve online to get the COPA rate and be counted within our room block."
   2. Update airport information, including links to www.airnav.com and AOPA airport directory information
   3. Update FBO information if available, including Cirrus service
   4. Update travel information, such as COPA shuttle if needed
8. Click through Preview to see the event info
9. When ready change status from Testing to Active by clicking Activate button
   

Reviewing flight participant's data

Scheduling flight and ground sessions

Sending out Sim Assignment Letter.

• Go to regonline and click on the line for your event
• Select STANDARD REPORTS and then click on Attendees
• Click on Filter and choose these filters then click Ok:
  • Registration Types – ALL
  • Registration Status – ALL BUT CANCELED
• Sort by DATE REGISTERED
• Select the box next to the first 8 attendees (careful not to select a partner). 
• Then hit the button SEND EMAIL.
• Select the CPPP- SIM ANNOUNCEMENT email from the top drop down menu. 
• Verify the email and then send. 
• Continue this process until you have 8 sim attendees confirmed and assigned. 
• When I do the final pairing of attendees (the weekend of the event), I try to pair them up based on what equipment they fly (keep 6 pack fliers and glass fliers together).

Sending out email reminders for missing Certificates of Insurance

• RUN the “CPPP-Flight Students Missing COFL” report under CUSTOM REPORTS tab on regonline.
• If you still have attendees that haven’t gotten their Certificate of Insurance(names are listed), you then need to click
• SEND EMAIL located at the bottom of the list.
• And then select “CPPP-No of I” letter from drop down menu. Then send it out.

We still have 9 flight students w/ no COI so hopefully they get them in soon. I plan (or you want to try) to run this report again next Monday. Then run it again next week around Wednesday to make sure everyone has their COI turned in. If you still have names on the list as of next Wednesday, at this point I call them personally to let the know that no COI, NO FLIGHT INSTRUCTION at CPPP. :) Usually these letters get the job done.